FishMatchGroup
Sign in
Back to home
FishMatch Group · Procurement Workflows
ENESFRPT

Procurement workflow case studies.

Three anonymised buyer workflows showing exactly which calculators, RFQ artefacts and supplier evaluation checklists FishMatch Group buyers use — step by step — to move from concept to a bankable, supplier-neutral shortlist. Sponsors and suppliers stay confidential; the workflow does not.

Sponsor and supplier identities are protected by NDA. CAPEX bands are class-3, ±20–25%, indicative only.
Indoor RAS · tilapia

500 t/yr indoor tilapia RAS — greenfield

MENA (inland)
CAPEX (class-3)
USD 11–13M · ±20%
Timeline
18 months incl. civil
Region
MENA (inland)

Scope: Grow-out + nursery, MBBR biofilter, drum filters, O₂ cones, degassers, HVAC, monitoring, HACCP-ready processing tie-in.

Outcome: Three comparable bids inside ±8% envelope. Sponsor selected the mid bid on schedule and warranty grounds; lender approved on first submission.

Buyer workflow
  1. 01

    Frame the project & size the water/biology envelope

    Buyer actions
    • Define target species, biomass, harvest cadence and market channel.
    • Model biofilter, oxygen and make-up water demand for peak biomass — not annual average.
    • Confirm site utilities: three-phase power, back-up power, water salinity and temperature range.
    Use in FishMatch
    RAS cost calculator Full aquaculture calculators
  2. 02

    Build a class-3 CAPEX & bankability view

    Buyer actions
    • Run RAS + project cost calculators to bracket CAPEX ±20% before speaking to any supplier.
    • Stress-test energy resilience (solar + genset backup) — most lenders now treat this as a hard requirement.
    • Complete the bankability checklist so DFI / commercial lender questions are answered up front.
    Use in FishMatch
    Project cost calculator Bankability checklist Financing Hub
  3. 03

    Prepare a supplier-neutral RFQ package

    Buyer actions
    • Download the standard RFQ template and adapt it to your species, tonnage and site.
    • Specify biofilter sizing rules, redundancy and processing tie-in inside the RFQ — this removes the majority of bid variance.
    • Fix acceptance criteria (FAT/SAT), warranty, delivery and INCOTERMS before dispatch.
    Use in FishMatch
    RFQ preparation checklist RFQ template (PDF) Launch RFQ Builder
  4. 04

    Qualify a supplier-neutral shortlist

    Buyer actions
    • Run each candidate through the supplier qualification checklist (financials, references, compliance, FAT capability).
    • Score with fixed weightings (technical fit, compliance, CAPEX, delivery, warranty, references) — no free-form judgement calls.
    • Only shortlisted suppliers see the buyer identity; buyer never sees the long list.
    Use in FishMatch
    Supplier qualification checklist Why buyers trust FishMatch
  5. 05

    Award, contract & align with lender milestones

    Buyer actions
    • Confirm scope split, payment milestones and FAT/SAT gates with the winning bidder.
    • Sync equipment milestones with lender disbursement schedule to protect DSCR.
    • Archive the RFQ, bids and evaluation score-sheet — the same pack is reused for later phases.
    Use in FishMatch
    RFQ package (DOCX/PDF) Procurement timeline
Semi-intensive shrimp

120 t/yr semi-intensive vannamei — solar-hybrid retrofit

Latin America (Pacific coast)
CAPEX (class-3)
USD 3.4–3.9M · ±20%
Timeline
9 months RFQ → first cycle
Region
Latin America (Pacific coast)

Scope: 14 ha lined ponds, paddlewheel + central aeration, brackish intake with reservoir & settling pond, PV + LFP battery + diesel backup.

Outcome: Diesel spend ~70% lower vs baseline. Independent CAPEX benchmark unlocked a DFI-linked working-capital facility.

Buyer workflow
  1. 01

    Baseline the farm & aeration duty

    Buyer actions
    • Confirm pond footprint, target stocking density and expected FCR / survival.
    • Model aeration kW per hectare against DO targets — treat aeration continuity as non-negotiable.
    • Log 12-month diesel baseline; it becomes the reference for the solar-hybrid business case.
    Use in FishMatch
    Shrimp / aquaculture calculators Project cost calculator
  2. 02

    Design the solar-hybrid envelope

    Buyer actions
    • Size PV+battery to guarantee aeration continuity first, kWh-savings second.
    • Split aeration between paddlewheel and central for maintenance resilience.
    • Model diesel-hours reduction and payback under 3 tariff / fuel scenarios.
    Use in FishMatch
    Financing Hub — solar & CAPEX Bankability checklist
  3. 03

    Issue a scope-split RFQ

    Buyer actions
    • Package RFQ in two lots: (a) pond civil + aeration, (b) PV + battery + controls.
    • Fix identical acceptance criteria across lots so bids are directly comparable.
    • Attach the standard FishMatch RFQ template with site data appendix.
    Use in FishMatch
    RFQ template (PDF) RFQ preparation checklist Launch RFQ Builder
  4. 04

    Shortlist under strict supplier neutrality

    Buyer actions
    • Score bidders with the supplier qualification checklist — no supplier introductions before scoring.
    • Require reference projects of comparable pond footprint and climate zone.
    • Buyer sees an anonymised score-sheet; suppliers see only the neutral RFQ.
    Use in FishMatch
    Supplier qualification checklist Why buyers trust FishMatch
  5. 05

    Close financing on the benchmarked CAPEX

    Buyer actions
    • Submit the class-3 CAPEX bracket + bid evidence to the DFI / commercial lender.
    • Align disbursement to milestone gates (mobilisation, delivery, FAT, SAT, first cycle).
    • Keep the RFQ, bids and score-sheet in one archive for annual working-capital renewal.
    Use in FishMatch
    Financing Hub Procurement timeline
Processing & export

Farmed fish processing plant — EU export ready

West Africa
CAPEX (class-3)
USD 6.5–7.8M · ±20%
Timeline
14 months
Region
West Africa

Scope: Reception, filleting, IQF, packing, cold storage, reefer dock, effluent treatment; layout designed for BRC + EU approval.

Outcome: First export container within 45 days of commissioning. Buyer contracts signed at RFQ stage using FishMatch's neutral spec; BRC passed on first attempt.

Buyer workflow
  1. 01

    Pin throughput, freezing curve & export standard

    Buyer actions
    • Set peak (not average) hourly throughput per line; freezer sizing follows the peak.
    • Choose the target export standard (EU establishment approval + BRC / IFS) up front.
    • List species mix, cut plan and packaging SKU count — this drives layout and equipment count.
    Use in FishMatch
    Project cost calculator Full aquaculture calculators
  2. 02

    Draft the compliance-first RFQ

    Buyer actions
    • Bake EU / BRC design rules into the RFQ (material specs, drainage, wall/ceiling, cold chain).
    • Specify traceability & effluent system at RFQ stage — retrofits later cost 5–10× more.
    • Attach the standard FishMatch RFQ template so bidders share a single evaluation surface.
    Use in FishMatch
    RFQ template (PDF) RFQ preparation checklist Launch RFQ Builder
  3. 03

    Qualify processors & cold-chain suppliers separately

    Buyer actions
    • Split evaluation between (a) processing equipment and (b) freezing / cold storage.
    • Score every bidder with the supplier qualification checklist and demand BRC-compatible references.
    • Discard suppliers unable to provide FAT documentation in the export language.
    Use in FishMatch
    Supplier qualification checklist Why buyers trust FishMatch
  4. 04

    Lock financing & offtake before award

    Buyer actions
    • Present class-3 CAPEX bracket + neutral RFQ to lenders and pre-sold offtake buyers.
    • Use the bankability checklist to close the last lender questions before award.
    • Award only after financing and at least one offtake LOI are in hand.
    Use in FishMatch
    Bankability checklist Financing Hub
  5. 05

    Commission, audit & lock the reference pack

    Buyer actions
    • Run FAT at supplier site, SAT on the plant floor — both against the RFQ acceptance criteria.
    • Book BRC / EU establishment audit as soon as line balancing completes.
    • Archive the neutral RFQ, bids, score-sheet and FAT/SAT reports for future expansion phases.
    Use in FishMatch
    Procurement timeline RFQ package (DOCX/PDF)
Every mandate is re-benchmarked; use these workflows as a template, not a quote.

Start a project brief

Start a project brief Explore Knowledge Pillars
Get Free QuotesFinancing